Japanese Sales Support Intern

­­Position: Japanese Sales Support Intern

Working Location: Long Bien, Hanoi

Contact to: recruitment@vietsol.com.vn

Job Descriptions:

1. Sales Operation Support

• Support scheduling meetings, including preparing meeting agenda & materials.
• Take Minutes of Meeting (MoM) and follow up on action items.
• Support tracking PO status after proposal/commercial offer acceptance.
• Assist in preparing basic commercial documents and supporting materials during contract signing and project implementation.

2. Task Follow-up & Coordination

• Assist in tracking to-do lists and sales activities.
• Support updating deal progress based on input from Account Manager.
• Follow up with internal teams (Sales – HR – Delivery) to ensure assigned tasks are completed.
• Support coordination between Japan-side activities and Vietnam teams.

3. Resource & Candidate Coordination

• Support HR in collecting and organizing engineers’ CVs based on client requirements.
• Assist in mapping candidate information to job descriptions (under guidance).
• Support interview scheduling, feedback collection, and onboarding coordination.
• Update candidate pipeline tracking files.

4. Sales Material Preparation

• Support preparing and updating PowerPoint slides in Japanese.
• Assist in preparing:
• company introduction materials
• client meeting materials
• proposal supporting slides
• Organize and maintain sales materials and templates.

5. Document & Translation Support

• Translate documents Japanese ↔ English/Vietnamese (emails, slides, basic documents).
• Proofread Japanese content before sending to clients (under review of senior members).

6. Research & Lead List Support

• Research potential Japanese companies and partners based on given criteria.
• Support building and updating lead lists.
• Collect information about industry events, exhibitions, and trade shows.

7. Sales Tools & Document Management

• Maintain shared folders and document repositories.
• Update sales tracking files (Excel/CRM) based on instructions.
• Organize meeting notes and sales documents.

Job Requirements:

Japanese: JLPT N2 or above

English: Good working level

Other requirements:

• Good organization and documentation skills
• Comfortable using PowerPoint / Excel
• Responsible and proactive in following up tasks

Preferred:

• Interest in Japan market business
• Experience with Japanese communication or translation
• Background in Automotive

Benefit:

• Comprehensive training program with the opportunity to become a full-time employee.
• Allowance provided to support interns financially.
• Professional working environment with mentorship and hands-on practical experience.
• Working schedule: Monday to Friday and alternating Saturdays, totaling 44 hours per week (optional).
• Monthly budget for team bonding activities, etc.
• Opportunity to directly participate in real Electric Vehicle (EV) development projects.