Japanese Sales Support Intern

Position: Japanese Sales Support Intern 

Working Location: Long Bien, Hanoi 

Contact to: recruitment@vietsol.com.vn 

Job Descriptions:

1.Sales Operation Support

• Support scheduling meetings, including preparing meeting agenda & materials. 
• Take Minutes of Meeting (MoM) and follow up on action items. 
• Support tracking PO status after proposal/commercial offer acceptance. 
• Assist in preparing basic commercial documents and supporting materials during contract signing and project implementation.

2. Task Follow-up & Coordination

• Assist in tracking to-do lists and sales activities. 
• Support updating deal progress based on input from Account Manager. 
• Follow up with internal teams (Sales – HR – Delivery) to ensure assigned tasks are completed. 
• Support coordination between Japan-side activities and Vietnam teams.

3. Resource & Candidate Coordination

• Support HR in collecting and organizing engineers’ CVs based on client requirements. 
• Assist in mapping candidate information to job descriptions (under guidance). 
• Support interview scheduling, feedback collection, and onboarding coordination. 
• Update candidate pipeline tracking files.

4. Sales Material Preparation

• Support preparing and updating PowerPoint slides in Japanese. 
• Assist in preparing: 

• • company introduction materials 
  • client meeting materials
  • proposal supporting slides 
• Organize and maintain sales materials and templates.

5. Document & Translation Support

• Translate documents Japanese ↔ English/Vietnamese (emails, slides, basic documents). 
• Proofread Japanese content before sending to clients (under review of senior members).

6. Research & Lead List Support

• Research potential Japanese companies and partners based on given criteria. 
• Support building and updating lead lists. 
• Collect information about industry events, exhibitions, and trade shows.

7. Sales Tools & Document Management

• Maintain shared folders and document repositories. 
• Update sales tracking files (Excel/CRM) based on instructions. 
• Organize meeting notes and sales documents. 

Job Requirements: 

• Japanese: JLPT N2 or above 
• English: Good working level 

Other requirements: 

• Good organization and documentation skills 
• Comfortable using PowerPoint / Excel  
• Responsible and proactive in following up tasks 

Preferred: 

• Interest in Japan market business 
• Experience with Japanese communication or translation 
• Background in Automotive 

Benefit: 

• Comprehensive training program with the opportunity to become a full-time employee. 
• Allowance provided to support interns financially. 
• Professional working environment with mentorship and hands-on practical experience. 
• Working schedule: Monday to Friday and alternating Saturdays, totaling 44 hours per week (optional). 
• Monthly budget for team bonding activities, etc. 
• Opportunity to directly participate in real Electric Vehicle (EV) development projects.